Bank of America Global Card Access (2024)

‎October 05, 202203:12 PM

Help me link Bank of America (BofA) Global Card Access (GCA) activity to QuickBooks (QB.)

I have read a lot of the messages talking about parent and sub credit card account linking via Web connect. Most likely I only need to link the parent account of the BofA GCA accounts as all activity rolls up to the parent account.

However, what I need is specific instructions on how to establish the QB and BofA GCA Web Connect. I have linked many credit cards and banks to QB and Quicken where I start in QB or Quicken and give the Bank, Card Number and Password or PIN, and QB and Quicken go out and look for the account and make the connection.

Is it the same for BofA Global Access or do I start in BofA and then go to QB? Help!

• QuickBooks Desktop

RoseJillB

Angelyn_T

It’s great to have you here, @trevecpa.

I’ve got your back about connecting your Bank of America account and managing this with Global Card Access (GCA) in QuickBooks Desktop (QBDT).

The information you’ve read about utilizing a web connector is correct. Doing so will enable you to manage the software and the other applications. It also gives you the functionality to manage your bank account in QuickBooks.

With regards to linking your account into QBDT, you're right that it’s the same for Bank of America Global Access. You canset up your bank accountin your company file and add it as a parent account in the Chart of Accounts (COA).

Moreover, I also recommend contacting Global Card Access for additional assistance. Once sorted out, you’ll want to refer to the steps below to import your transactions manually:

1. Go to theBank of America’s websiteandlog in.
2. Look for the statement or transaction you want to bring into QuickBooks.
3. Downloadthis to your desktop.
4. Once done, open the file andimportthis into your QuickBooks.

Once done, you can begin setting up your bank account in QuickBooks. That way, QuickBooks will start downloading your transactions and enable you to easilymatch and categorizethem. Then,reconcile your account.

Keep me posted if you have more concerns about connecting bank accounts and GCA. The Community always has your back. Have a good one!

I am totally confused. I can link credit cards to QuickBooks and update them routinely. Why do I need to install this additional software and add apps to my system?

Allow me to clear the confusion about QuickBooks Online Banking, trevecpa.

You don't need to install additional software to bring your transactions from Bank of America Global Access into your company file. Web Connector is only used if you're adding or connecting a third-party app in QuickBooks Desktop.

Using Web Connect is the other option for bringing banking transactions into the program. The first one is Direct Connect, which is what you only need to provide your banking details, and transactions are automatically downloaded. WebConnect was added because there are banks that do not support Direct Connect just like Bank of America.

This means that you'll start with downloading your transactions from the BOA's website. Then, import them using these steps:

1. Go to your bank's website and download your statement as a .QBO file.
2. Click the Banking menu, select Bank Feeds, then choose Import Web Connect Files.
3. Select the .QBO file you saved, then select Open.
4. When asked to select your bank account:
   • Use a QuickBooks account that exists if the account you're importing transactions into is already set up in QuickBooks.
   • Create a new QuickBooks account if the account you're importing transactions into isn't in QuickBooks yet.
5. Choose Continue. You'll see a dialog box telling you that the data has been successfully read into QuickBooks. Select OK.
6. Go to the Bank Feeds Center to review your transactions.

Additional details about both options and online banking in general are discussed here: Download Bank Feed Transactions in QuickBooks Desktop.

Let me know if the transactions from Bank of America are already imported in QuickBooks. You can also ask more questions if you still need more assistance from us.

Hi RoseJillB,

I have a question which is at the end of this story:

I worked with Bank of America Global Card Access to do as you suggested. I think we should publish the steps for the global access program, so users know the steps to take to download all transactions from the master account. I downloaded a web connect file, saved the file to my hard drive, opened QB, went to the downloaded file and clicked to open. The bank feed dialog box automatically appeared. GREAT! And it looks like the Bank of America GCA account is linked. I think.

But - 392 transactions are waiting to be added to QB. Why is QB waiting? I opened the tab to the left (shown below) and you see below that the FIACardServices Account Customer ID is all zeros. The QB emblem is near this area. Do I need to go through QB back to the bank with our Intuit account open to get this number? What is this number and is it the reason the transactions are waiting? Thanks for your help!

I appreciate you for getting back, @trevecpa. Let me share insights about the 392 transactions under your account information.

Based on the screenshot you've added, the 392 transactions are the entries you downloaded through the Web Connect file last 10/17/2022. At this time, you need to review the transactions to add them to QuickBooks.

1. Go to theBankingmenu.
2. SelectBank Feeds.
3. Click onBank Feeds Center, and review the transactions in each category.

You can learn more about adding and matching bank feed entries from this article:Add and match Bank Feed transactions in QuickBooks Desktop.

Moving forward, you may utilize thebanking rulesin QuickBooks Desktop. This way, the system will automatically categorize your downloaded entries.

If you have other banking questions, let me know by adding a comment below. I'm always here to help. Have a good one!

The company with which I am working is still not able to use Bank of America Web Access. This is because if we go through the QB routine to set up the accounts, the company is asked to log into the Intuit web site. They cannot do this as it gives Intuit access to extremely sensitive transactions - as is discussed in lengthy comments on this site. Is there any solution to this issue?

Are we relegated to going to the bank and downloading over 50 accounts of data one at a time every month, because Intuit thinks they have a privilege to view our transactions?

I appreciate you for getting back to us, trevecpa.

You're correct. You'll have to download the transactions manually. Once you connect your Bank of America account, the system will download them for you automatically.

Once you connect the account, the information and privacy are protected. You may read through this article for more details:Privacy Statement.

After downloading the transactions, you cancategorizethem to ensure they're on the correct accounts.

I'll be around if you have other concerns with categorizing or the privacy statement.

I am a little more savvy now and need some clarification.

To link the B of A GCA master account for future automatic downloads, I need to set up the CC account, go to B of A created a download file and bring it into QB. Once that is done I can go back to set up the bank feeds and link QB account to the B of A GCA account. Then I will be able to update QB via the link and not have to use log into B of A create the download, etc. Is this correct?

Hello there,@trevecpa.

Right now, QuickBooks Desktop (QBDT) doesn’t have the option to directly connect your Bank of America account to the application. This means that the option to sync your bank transactions to automatically download is unavailable.

To get these into your bank feeds, you’ll need to follow the Web Connect alternatives to manually bring them into your file.

To start importing your transactions via Web Connect, you can follow the steps below:

1. Go to theBanking menu, and selectBank Feeds.
2. Click theImport Web Connect Files.
3. Select the .QBO file you saved. Then, selectOpen.
4. When asked to select your bank account:

• If the account you're importing transactions into is already set up in QuickBooks, select Use a QuickBooks account that exists.
• Choose Create a new QuickBooks accountif the account you're importing transactions into isn't in QuickBooks yet.

Moreover, you can ask your financial institution to support a direct connection with QuickBooks. This way, you can import transactions seamlessly.

Additionally, I’ve added some resources you can look into to keep you guided in adding and matching transactions and reconciling your account:

• Add and match Bank Feed transactions in QuickBooks Desktop
• Reconcile an account in QuickBooks Desktop

I’m always here whenever you need my help. You can tap the reply button or post your concerns here.